Built for you
BillDrop
Photograph or forward a bill, and the entry is read, checked and ready for Tally.
See how it worksTradeDocs is a shipment-paperwork and landed-cost tool for small importers and exporters in India. Save your parties and products once; build a shipment; the commercial invoice and packing list are generated so that they match; HS codes are suggested for you to confirm with your customs broker; and a landed-cost estimate per unit shows what the goods really cost once freight, duty and clearing are in, before you pay the supplier. Built by VV Automate in Kolkata. Not customs or legal advice.
TradeDocsWorking demoIndia
The container reached Haldia on Thursday. The broker says “query aaya hai”. Paperwork that matches, HS codes you confirm, and the landed cost before you order.
Most holds are not exotic: an invoice and a packing list that do not agree, a code copied from the supplier, a duty rate guessed. TradeDocs builds the documents from one set of saved data, so they match, and tells you what each unit will cost once duty and clearing are in.
Small importers and exporters · Free 30-minute call · Fixed quote before any work
A commercial invoice from Hooghly Exim, Kolkata, to a buyer, with three product lines, HS codes, quantities, unit prices and totals in USD, stamped SAMPLE.
Is this you?
- The supplier’s invoice says 8541. The broker copies it. The officer reads the product and says 8536. Two days and ₹25,000 later, the goods move.
- Packing list says 48 cartons, invoice says 50. The shipment waits while someone in Yiwu is asked to re-issue.
- You priced the goods at 18% duty in your head. The bill of entry shows BCD plus surcharge plus IGST plus anti-dumping, and the margin is gone.
- Second import, same product. Nobody saved what was filed the first time.
How it works
- 1
Save your parties and products once
Suppliers, buyers, consignees, your IEC and GSTIN; products with weights, carton sizes and prices. Checked as you type.
Illustrative Products, saved once. A product master table: jute bags, jute twine, jute cloth, each with HS code, net weight, package size and price.
- 2
Build the shipment
Pick the parties, the Incoterm, the ports, the payment term and the products. Bales or cartons, net and gross weight and CBM are calculated for you.
Illustrative The shipment, with the packing worked out. A shipment card: buyer, Incoterm FOB Kolkata, 3 lines, 40 bales, 63 cartons and 200 rolls, net weight 20,100 kg, gross weight 20,900 kg, 38.2 CBM, one 40-foot container.
- 3
Commercial invoice and packing list, generated to match
Standard A4 layouts your forwarder and broker recognise, with totals in figures and words, your IEC, GSTIN, AD code and bank details, the LUT endorsement and your declaration. PDF and Excel.
Illustrative The packing list, from the same data as the invoice. A packing list from Hooghly Exim with bale and carton ranges, pieces per package, net and gross weight per line, matching the commercial invoice.
- 4
HS code suggestions you confirm with your broker
Up to three candidate codes with the reasons and the question that decides between them. You confirm one, and it is remembered. Not customs advice: your broker has the final word.
Illustrative Three candidates, one question. An HS code suggestion card for an electrical connector: candidates 8536.69, 8536.90 and 8541.xx, with the deciding question: is it a connector or a semiconductor device?
- 5
Landed cost per unit before you order
Enter freight, insurance, exchange rate and the duty rates you have verified: BCD, surcharge, IGST, anti-dumping if any. See the cost per unit and your margin.
Illustrative What each unit really costs. A landed-cost table: supplier price, freight, insurance, BCD, surcharge, IGST, clearing, total per unit, margin at your selling price.
What changes
TodayWith TradeDocs
Invoice and packing list typed separately, and they disagree.Both generated from one shipment, so they match.
The supplier’s HS code copied as is.Candidates with reasons; you and your broker confirm; it is remembered.
Duty guessed at 18%.The full stack, with the rates you verified, per unit, before you pay.
Second shipment starts from zero.Parties, products and codes saved; the second shipment takes minutes.
Everything about classification lives in the broker’s head.A record of what was filed and why, in your hands.
See a sample
A fictitious exporter, stamped SAMPLE. Nothing in it is a real business or a real price.
See a sample invoice and packing list (PDF)What you get
Setup, done by us
We install it, connect it to what you already use, and test it with your real data before you touch it.
Configured to your process
Your price list, your wording, your approval steps, your working hours. Not a template.
Training for your team
A short session for the people who will use it every day, in English, Hindi or Bengali.
Support on WhatsApp
One person who knows your setup answers you, not a call centre.
Monthly improvements
Small changes as your business changes, included in the monthly support.
Works with
- Your customs broker (CHA) and forwarder
- Excel
- TallyPrime or Zoho for the accounts side
- Email and WhatsApp
Questions
My CHA handles all this.
Keep your CHA. TradeDocs makes sure what reaches the CHA matches and is complete, and keeps your own record of what was filed. Most queries start before the broker, in the documents.
Software cannot know my HS code.
It does not decide. It shows the two or three plausible codes and the question that separates them, so you and your broker confirm the right one before filing, instead of after a query.
Is this customs or legal advice?
No. TradeDocs is a documentation and estimating tool. Classification and compliance decisions are yours and your broker’s.
I import twice a year.
Then two shipments a year with no query may already be worth it. Say so on the call and we will quote accordingly.
Which duties does the estimate include?
The ones you enter after verifying them: basic customs duty, the social welfare surcharge, IGST, anti-dumping or safeguard duty if applicable, plus your freight, insurance and clearing. It does not look rates up for you.
What does it cost?
Fixed quote after a free 30-minute call. No surprises. After the free call you get the price in writing on WhatsApp: setup, monthly, how long. You say yes or no.
Price
Fixed quote after a free 30-minute call. No surprises.
After the free call you get the price in writing on WhatsApp: setup, monthly, how long. You say yes or no.
The quote states the build price, the monthly support price and the timeline. Payment: half at the start, half when it works on your data. Monthly support is paid monthly and can be cancelled any time with 30 days’ notice.
Want to see TradeDocs with your own data?
Message us. We reply ourselves, in English, Hindi or Bengali. A free 30-minute call, then a fixed quote.